5 essentials event planners must do after event execution
It takes months of hard work, diligence and preparation to execute an event. And as soon as that last attendee moves out of the event venue, the organizers think that their job of delivering a spectacular event is over.
However, contrary to the popular belief the job of an event organizer does not end here. This time at EE, we are listing down 5 essentials event planners must do after event execution.
1- Send Thank You notes
Yes, sending a Thank You note to all event attendees today is equally important as sending those invitations to attend the event. By sending thank you notes an attendee feels acknowledged and special. The best kind of thankyouthat an organizer can send their attendees are personalized.The more customized the thank you note is the bigger and better will be its impact. The retention value of the event in the mind of its attendees is increased drastically through this small initiative by event professionals.
2-Ask for Feedback
Even if an event professional has put in their heart and soul into executing an event, there is always a scope of improvement left. Through asking for feedback, event managers can better themselves in the future and incorporate the necessary changes in their overall event planning and execution techniques. Also with feedback asking, the attendee feels that their presence was acknowledged at the event and will probably never miss any of your future events also.
3-Decode Financial Aspects
Yes, time for numbers it is. After the event has been executed event managers have to get down towards analyzing each and every penny spent on the event and evaluating the costs which could have been avoided. Also, finding out the exact value of profits made and revenue generated is integral for every event. This particular step will the agencies plan the budget of their future events well and manage the finances better.
Apart from the feedbacks received from attendees, garnering the feedback on the event from your internal team is also important for event managers. It is crucial to find out where did the team face challenges and stumbled, what were the achievements and highlights of the event, who performed the best and what can be the areas of improvements should be the points to be discussed. Through this small exercise, an event planner will be able to better organize events in the future.
Whether your event was a Hit or a Flop, after an event has been executed a planner should always unwind and genuinely relax before the task of organizing the next event unfolds. Without the much needed relief, no event planner will be able to perform their best for the next event. Planning your downtime just as carefully as you plan your events is the key here, with some time off and rejuvenation event planners can gear up again to deliver one more spectacular event.
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